For small to mid-size facilities, the task of Environmental Health and Safety (EH&S) compliance and daily management routinely falls on the shoulders of an already busy Facilities, Environmental Services or Public Safety Director. With the addition of EH&S tasks, something has to give.
When EH&S tasks are not attended to, the consequences can result in regulatory fines and/or injuries. In some cases, it may be more cost effective for you to outsource your EH&S department.
Ask yourself, does the person that has been tasked with the EH&S duties at my facility understand the applicable regulations? Are they spending the time they should be to assure staff are properly trained and programs, permits and licenses are in compliance with applicable regulations? If the person at your facility is wearing multiple departmental hats, you’ll find the answer often is no. These staff members are highly skilled in their current roles but are not versed in complex and changing EH&S regulations. With this in mind, it may be time to look outside of your organization for compliance assistance.
Here are some reasons you should make the switch.
You Can Already Afford It (And It Will Save Even More Money)
You may already spend a good portion of the money it takes to outsource your EH&S program and not even know it. Here are some things that may already be in your budget that could be eliminated and used to pay for an outside contractor:
- Paying or outsourcing for routine regulatory trainings
- Hiring consultants on a case-by-case basis for permit applications and renewals, regulatory submissions such as Tier II reports, Biennial Hazardous Waste Reports, Air Source Registration, etc.
The contractor, in turn will complete these tasks under their outsourcing agreement. With the budget that has been allocated for these projects, the funding may already be approved for outsourcing your EH&S program.
Greater Efficiency, Increased Safety, More Time for Other Projects
Outsourcing these tasks will quickly allow those staff member that have been stretched thin to allocate their time to other tasks and projects. Outsourcing your EH&S program increases program efficiency, assists in maintaining a safer work environment and ensures facility compliance with the overwhelming list of environmental regulations.
Due to recent staffing changes, a local mid-size hospital called on Triumvirate for assistance with their EH&S program. Staff that departed carried valuable site specific knowledge of EH&S programs and the incoming staff member was tasked with the duties of several other departments including Emergency Management, Safety and Security to name a few. The new staff member was not sure of the state of current programs and whether they were actively in compliance with applicable regulations. Triumvirate was able to complete a gap analysis of the current EH&S program, provide feedback where the current program was deficient, develop a compliance calendar and corrective action plan as well as assist in the implementation of a short and long term corrective action plan to bring the facility back into compliance. This partnership continues, with regular meetings to assure compliance tasks are being completed and regulatory compliance is being achieved.
Subject Matter Experts at Your Disposal
Outsourcing your EH&S department also gives you access to subject matter experts that are able to attend to the needs of your organization no matter how big or small. Instead of staffing a full office of experts, with outsourcing you are able to tailor your program support structure with the experience that is needed for the task. EH&S support is not a one size fits all process. Depending on your organization’s needs, a program can be designed to fit with support ranging from daily, weekly or even quarterly assistance.
Completing an internal review of your program will allow you to make an educated decision on whether to outsource your EH&S program.
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